PPWR
Every packaging on the EU market gets a technical file, an EU declaration of conformity and a disposal instruction.
Packaging that meets PPWR, EUDR and Peppol
Since 12 August 2026, every packaging placed on the EU market must be documented under the PPWR, Regulation (EU) 2025/40. Since 1 January 2026, Peppol invoicing is mandatory between Belgian companies. The EUDR, Regulation (EU) 2023/1115, has applied since 30 December 2025 to large operators and since 30 June 2026 to SMEs. The Depot provides the passport, the EU declaration and the Peppol invoice; you keep the documents in your file.
EUDR
Wood, paper and board must prove a deforestation-free chain. Our suppliers' chain is covered.
Peppol
Invoices between Belgian companies travel as structured Peppol files. The Depot sends them automatically on shipment.
PPWR: the packaging regulation
The PPWR, Regulation (EU) 2025/40, replaces the old Directive 94/62/EC. It applies to every packaging placed on the European Union market, including a box you hand to your own customer.
The dates that matter
- 11 February 2025
- The regulation enters into force.
- 12 August 2026
- The regulation applies: documentation, EU declaration and disposal instruction per packaging.
- 12 August 2028
- The harmonised label with QR code becomes mandatory.
- 1 January 2030
- The recyclability requirements of Article 6 and the minimum recycled content apply.
Who does what
- Manufacturer
- Makes the packaging and draws up the technical documentation.
- Importer
- The Depot SRL places the references on the European market and keeps the documentation per reference.
- Retailer or artisan
- You pass the disposal instruction to your customer and keep the passport with your purchase.
What The Depot provides
- A passport per reference, reachable with the QR code on the parcel.
- An A6 sheet per reference, for the parcel or the folder at the till.
- The EU declaration of conformity, with a number per reference.
- The disposal instruction in Dutch, French and English.
What you do
- Keep the passport and the EU declaration with your purchase invoice.
- Pass the disposal instruction to your customer, on your packaging or your card.
- Use the reference and the declaration number when your customer asks for them.
- Report a change of supplier or material and we update the file.
EUDR: no deforestation in your chain
The EUDR, Regulation (EU) 2023/1115, keeps deforestation-linked products off the EU market. Wood, paper and board fall within scope, and so do many packaging items.
The dates that matter
- 29 June 2023
- The regulation enters into force.
- 30 December 2025
- Applies to large operators.
- 30 June 2026
- Applies to micro and small enterprises.
What The Depot provides
- FSC Mix on references whose board comes from certified, recycled or controlled sources.
- The supplier declaration and the chain of custody per batch.
- The material data in the passport, to support your own due diligence.
What you do
- Keep the purchase invoice and the passport as proof of your chain.
- Ask every new supplier for the same documents.
Peppol: the invoice becomes a file
Since 1 January 2026, an invoice between Belgian VAT-registered companies must be sent as a structured Peppol file. A PDF by email is no longer enough.
The date that matters
- 1 January 2026
- Peppol invoicing becomes mandatory between Belgian companies.
What The Depot provides
- A Peppol BIS Billing 3.0 invoice in UBL on every shipment.
- The invoice in your accounts without double entry.
- The right format for your accountant or your ERP.
What you do
- Add your Peppol identifier, your CBE or VAT number, to your account.
- Check that your accounting system accepts Peppol BIS 3.0.
Who provides what
Put this in your file. You do not have to produce it.
Document
Where
Who
Passport per reference
this site, per reference
The Depot
EU declaration of conformity
passport, number per reference
The Depot
Disposal instruction NL, FR, EN
passport and A6 sheet
The Depot
Chain of custody, FSC Mix
passport, certification field
The Depot
Peppol invoice
on every shipment
The Depot
Keeping it with your purchase
your records
You
Disposal instruction to your customer
your packaging or card
You
Your checklist for 2027
Five points, each with a date.
- 30 June 2026
- Your EUDR file is complete: purchase invoices, supplier declaration and the FSC chain.
- 12 August 2026
- Every packaging you resell has a passport and an EU declaration. Request them with the reference.
- 31 December 2026
- Your Peppol identifier is known to your suppliers and your accounts accept Peppol BIS 3.0.
- 12 August 2028
- Your packaging carries the harmonised label with QR code.
- 1 January 2030
- Your range meets the recyclability requirements and the minimum recycled content.
Five compliance questions
The questions wine merchants, brewers and chocolatiers ask us most.
Do I have to draw up my own EU declaration as an artisan?
No. The importer or manufacturer draws up the declaration. The Depot SRL is the importer of the references it places on the market. You keep the declaration with your purchase and hand it over if your customer asks.
Does the PPWR apply to a box I give to my own customer?
Yes. The PPWR applies to every packaging placed on the EU market, including a gift box you hand to your customer.
What do grades A, B and C mean?
Grade A is mono-material and the easiest to sort. Grade B is recyclable with a limited mix of materials. Grade C needs separate sorting. Grades are targeted until the delegated acts are published.
Does the EUDR change anything for my cardboard boxes?
The board must prove a deforestation-free chain. The Depot provides the FSC chain and the supplier declaration per reference. You keep them in your file.
Do I need to be able to receive Peppol invoices myself?
You need to be able to receive and process them. The Depot sends the invoice as Peppol BIS 3.0; your accountant or ERP picks it up.
Glossary
The terms that come back on this page and in the passport.
- PPWR
- Regulation (EU) 2025/40 on packaging and packaging waste, applicable in the European Union.
- EUDR
- Regulation (EU) 2023/1115 keeping deforestation-linked products off the EU market; it covers wood, paper and board.
- Peppol
- European network for structured invoices; mandatory between Belgian VAT-registered companies since 1 January 2026.
- Packaging passport
- Sheet per reference with material, recyclability, grade, disposal, certification, importer and EU declaration.
- EU declaration of conformity
- Document in which the importer or manufacturer declares that the packaging meets the PPWR.
The sources
This page summarises the rules. The official text is on EUR-Lex; where in doubt, the regulation prevails.